JOB PURPOSE

The Operations Admin Manager oversees missing rental equipment, creates reports, approves Temp Labor costs and communicates with Operations.

RESPONSIBILITIES

• Completes missing equipment process.
• Performs billing missing rental (BMR) functions.
• Approves Operations Temp Labor invoices for Accounts Payable.
• Creates OPEX Reports.
• Processes Close Requests.
• Prepares Quarterly ZOPER Service Reports.
• Processes Mass check in requests.

1. COMPLETES MISSING EQUIPMENT PROCESS BY:

• Running the QOC report and selecting shows where the return-count was completed for the previous business day.
• Selecting orders with outstanding gear (missing equipment).
• Sending out appropriate notifications.

2. PERFORMS BILLING MISSING RENTAL (BMR) FUNCTIONS BY:

• BMR Gear per requested from Rep support
• Annual BMR process for all BMRs outstanding that are 60 days old or greater.

3. APPROVES OPERATIONS TEMP LABOR INVOICES FOR ACCOUNTS PAYABLE BY:

• Reviewing Ops Temp Labor invoices sent through accounting department
• Comparing invoices to weekly Temp timesheet log provided by Warehouse Supervisor
• Resolving conflicts when temp labor Invoice does not match timesheet by following up with Warehouse Supervisor and/or Temp Labor provider.
• Approving qualified invoices to Accounts Payable for payment.

4. CREATES OPEX REPORTS BY:

• Running necessary back up detail reports from Nexus
• Compiling the Quarterly OPEX report.
• Submitting to the appropriate parties.

5. PROCESSES CLOSE REQUESTS BY:

• Reviewing Order Close Requests.
• Identifying orders for problems such as missing gear, outstanding invoices, or other reasons why closure may be problematic.
• Notifying the appropriate party so the outstanding issue can be rectified.

6. PREPARES QUARTERLY ZOPER SERVICE REPORTS BY:

• Running a Past Service for the prior Quarter for all orders with ZOPER as the Rep that incurred costs the prior quarter and provide a summary report to the ROD and VP Operations.

7. PROCESSES MASS CHECK-IN REQUESTS BY:

• Vetting requests from Warehouse Supervisors immediately.
• Approving mass check-ins which qualify.

Requirements

PERSONAL ATTRIBUTES

• Extremely high level of attention to detail and organization.
• Results and success driven.

PROFESSIONAL ATTRIBUTES

• Highly organized with exemplary administrative and communication skills.
• In-depth knowledge of Microsoft Office suite of products.
• Exemplary leadership and ability to train and evaluate employee performance levels.