Programs Manager, Awards
American Physical Society3.9
College Park, MD
Job description
Program Manager, Awards

Who we are:
The American Physical Society (APS) is a nonprofit membership organization working to advance and diffuse the knowledge of physics through its outstanding research journals, scientific meetings, and education, outreach, advocacy, and international activities. APS represents more than 50,000 members, including physicists in academia, national laboratories, and industry in the United States and throughout the world.

Position Summary:
The Program Manager, Awards will facilitate the annual nomination, selection, and recognition of prize and award recipients, new APS Fellows, and historic sites. Work directly with the various selection committees, APS leadership, award program coordinators, and other staff as needed to ensure that all aspects of the program are completed in an efficient and timely manner.

The APS has a “remote first” concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations. This position could require at times in office work, various geographic events and meeting attendance as instructed by your Supervisor. APS values diversity and welcomes candidates from a variety of backgrounds. APS offers a dynamic work environment with an outstanding total compensation package including salary, outstanding benefits, and excellent paid time off.

Is This You:
  • Nomination and Selection:
  • Collaborate with volunteers, APS leadership, and staff to promote APS Fellowship, prizes, awards, and historic sites and solicit nominations
  • Manage three society level selection committees and facilitate the selection process for approximately 100 volunteer led committees
  • Promote equity and diversity in canvassing and selection processes
  • Recognition:
  • Oversee planning and execution of multiple annual award ceremonies and engagement events
  • Assist APS CEO and President with awards related presentations and speaking engagements
  • Collaborate with internal stakeholders and vendors to produce print, digital, and video promotional materials
  • Reporting and Administrative:
  • Prepare annual reports for leadership and relevant committees
  • Ensure accurate collection and reporting of recipient and Fellow data
  • Oversee nominations software implementation and customer support
  • Manage two awards coordinators: provide professional development support and delegate tasks as needed
Education: Bachelor's degree required. Master's degree is preferred, and or equivalent work experience with science background. Project Management Professional (PMP) certification is a plus.

Experience, Knowledge, Skills, and Abilities:
  • Minimum 3 years of experience and demonstrated accomplishments in program administration, volunteer management and/or project management.
  • Minimum of 2 years supervisory experience preferred.
  • Familiarity with the physics/science research community is a plus.
  • Proficient in commonly used technology platforms and software, including Google Business. Applications, Gmail, Asana, word processing, and spreadsheets.
  • Strong organization, documentation, and prioritization skills.
  • Strong written and verbal communication skills.
  • Excellent attention to detail.
  • Ability to adapt to quickly changing schedules.
  • Ability to work well with interdepartmental teams as well as independently.
Travel: The position requires frequent travel to conduct site and vendor assessments, and to attend meetings and events as part of its core responsibilities, as well as additional travel as assigned.

Work Environment:
Our physical offices are located in Long Island, NY, Washington, D.C and College Park, MD. We are operational in most US states. While most duties can be conducted remotely, all positions require periodic in-person work at the assigned physical location and periodic travel to other APS locations, meetings and events as assigned by your Supervisor. The American Physical Society allows flexible work hours, responsiveness is required however during the core 9 am to 5 pm Eastern Standard Time workday. The successful candidate will join a collaborative international organization.

This is Us:
Help us achieve our mission of advancing and diffusing the knowledge of physics for the benefit of humanity, promote physics, and serve the broader physics community.

At APS, we:
  • Provide a welcoming and supportive professional home for an active, engaged, and diverse membership
  • Advance scientific discovery and research dissemination
  • Advocate for physics and physicists, and amplify the voice for science
  • Share the excitement of physics and communicate the essential role physics plays in the modern world
  • Promote effective physics education for all
Core Values:
Core values are essential to shaping the culture of an organization. They provide the structure and guidance for how we conduct ourselves in our day-to-day interactions. Every employee has a responsibility for upholding these values. The behaviors and actions associated with demonstrating competency in these Core Values are described in a separate document.

Our Core Values:
  • The Scientific Method
  • Truth and Integrity
  • Diversity, Inclusion, and Respect
  • Partnering, Cooperation, and Open Collaboration
  • Speaking Out
  • Education and Learning
Amazing 2022 Benefit Offerings:
  • Flexible schedules and ability to work remotely
  • 8% employer-paid retirement contribution
  • Investment advisement services: 100% employer paid
  • Medical benefits: PPO or HDHP option
  • Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment
  • Dental benefits: individual coverage 100% employer paid
  • Vision benefits: individual and dependent coverage 100% employer paid
  • Basic Life & Accident insurance: employee coverage 100% employer paid
  • Supplemental Life & Accident insurance, including spouse & dependent child(ren) coverage
  • Disability insurance: employee coverage 100% employer paid
  • Healthcare, Commuter & Dependent care flexible spending accounts
  • Vacation: 15 days annually
  • Generous holiday leave: 14 paid days of significance; includes one week closure at the end of December
  • Personal leave: 4 days annually
  • Volunteer leave: 1 day annually
  • Sick leave: 10 days annually
  • 10 weeks employer-paid family leave
  • College tuition reimbursement plan
  • Job related seminar & continuing education
  • Training and professional development; access to LinkedIn Learning on-demand courses
  • Employee Assistance Program
  • Mindfulness Meditation: live and on-demand classes
The American Physical Society is an affirmative action and equal opportunity employer. It is the policy of American Physical Society not to discriminate or allow the harassment of employees or applicants on the basis of race, religious creed, alienage or citizenship, religion, color, ethnicity, sex, national origin, age, disability, marital status, familial status, protected veteran status, protected military status, physical or mental disability, sexual orientation, gender identity, genetic information, predisposing genetic characteristics, ancestry, domestic violence victim status or any other characteristic protected by law with regard to any employment practices, including recruitment, advertising, job application procedures, hiring, upgrading, training, promotion, transfer, compensation, job assignments, benefits and/or other terms, conditions, or privileges of employment, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. This policy applies to all jobs at APS. The American Physical Society is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, please contact APS Human Resources at hr@aps.org.

All APS Employees must be vaccinated and provide proof of vaccination via our secured vaccination portal Safeter upon hire, unless they have an HR approved medical or religious exemption. The APS has a “remote first” concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations. We welcome you to apply today! PM21 #LI-SB1
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Company details

Employee

201 to 500

Revenue

$25M to $100M (USD)

Company Description
The American Physical Society (APS) is a nonprofit membership organization working to advance and diffuse the knowledge of physics through its outstanding research journals, scientific meetings, and education, outreach, advocacy, and international activities. APS represents more than 50,000 members, including physicists in academia, national laboratories, and industry in the United States and throughout the world.
Company ratings
  • Overall
    3.9
  • Company & Benefits
    3.4 / 5
  • Culture & Values
    3.7 / 5
  • Career Opportunities
    3.7 / 5
  • Work/Life Balance
    3.9 / 5
  • Senior Management
    3.6 / 5
Company reviews
"Pretty Good"
Former EmployeeData Entry Clerk
There is little to no ability to move up or grow within the company. Benefits are good, but pay is very low for administrative roles. Also, they need to work on culture.
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Cons:

"I work in a well supported environment with good team players"
Current EmployeeTechnical Support Specialist
Working at the American Physical Society can be challenging, but a good place to learn how to solve technical issues for a non profit organization. We work together as a team, and provide each other with helpful tips to serve our users.

"good place to work"
Former EmployeeFinancial Analyst
very nice people. nice work environment and very good compensation package. high job security. fun place to start and build your career. it is a non-profit organization.

"Innovative thinkers and over all fun environment to work in..."
Former EmployeeGraphic Artist
Working along side the Director of Art and Special Publications, I created graphics such as posters, flyers and adds to be printed and displayed in many locations. While working there, I also produced a 10X10' physical structure made of foam board and print outs to be displayed at Comic con! :) The most fun I have ever had working on site for a company. Five stars all around.
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